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programming

Short on cash? Need funds for an event? Then apply to the SOFC Programming Fund! The SOFC is the funding arm of the Duke Student Government and the Programming Fund is our main source of event-based funding for student groups on campus.

 

This fund is open to all recognized and chartered student groups. We accept applications for all types and sizes of student-sponsored events, as long as they are accessible, open, and free to all Duke undergraduates. Funding for events can range from less than $100 to more than $10,000 per event and we fund things such as food, honorariums, set-up and technical fees, etc. for events. All student groups are encouraged to apply.  Applications instructions can be found below.

How To Apply

  1. Click on this link: SOFC Programming Template

  2. Please fill out this form and email it to sofcprogramming@duke.edu.

  3. Please view the deadline rules above. 

  4. Check your email for the date and time of your SOFC hearing. SOFC meetings are Tuesday evenings at 7pm in the Griffith Board Room. Applications are due at 5:00 PM on the Saturday before the coming week’s meeting.

  5. Attend your SOFC hearing, and be prepared to answer any questions about your event and/or your group in general.

  6. If SOFC’s recommendation is $1500 or less, you will receive your funds within the week. If the recommendation is greater than $1500, this would have to be approved by the DSG Senate and you may need to wait a few more days for confirmation.

  7. Funds are usually transferred the day following that week’s DSG Senate meeting.

  8. If you have any questions please email the SOFC Chair at devin.mahoney@duke.edu.

Eligibility

All DSG (Duke Student Government) recognized and chartered groups are eligible to apply for SOFC programming funding. To apply to be a DSG group, please see the New Groups section.

Deadlines for Applying

SOFC has weekly hearings on Tuesdays from 7-9 p.m. in the ground floor of the Griffith Board Room. The deadline for the Tuesday night hearing is the previous Saturday night at 5 p.m. Please submit these budget below and forward any questions you have to sofcprogramming@duke.edu!

  • All SOFC programming requests less than $1500 must be submitted such that the SOFC hearing is at least 7 days prior to the date of the event. 

  • All SOFC programming requests between $1500 - $3000 must be submitted such that the SOFC hearing is at least 14 days prior to the date of the event.

  • All SOFC programming requests greater than $3000 must be submitted such that the SOFC hearing is at least 21 days prior to the date of the event. 

  • SOFC cannot guarantee funding for events that fail to meet these deadlines. 

Quick Things SOFC Does Not Fund!
Events that are not free for and open to all undergraduates
General body meetings
T-shirts
Alcohol
Decorations

Group only events
Giveaways (prizes, party favors, etc.)


Preliminary Guidelines

 

All SOFC funded events must be OPEN and FREE for all undergraduate students
All SOFC events must be held ON-CAMPUS. Event locations MUST be reserved on 25-live prior to the SOFC hearing. 

EXCEPTION: If an event is held OFF-CAMPUS, transportation must be provided. Monetary quotes for transportation CAN be requested in the submitted programming request.


An explanation for why the event should be held off-campus must be given at the SOFC hearing. 


Personal cars are not a suitable form of transportation. 

All contracts MUST be negotiated and constructed through the UCAE Business & Finance office before being requested in a SOFC programming request. SOFC will NOT fund any contract that has not been negotiated through the UCAE Business & Finance office. 

All events requiring registration fees from other schools must apply for SOFC funding BEFORE they can charge a registration fee.

Student groups MUST be honest when stating how many undergraduate students they project will attend their event. Please see the“Penalties” section for information on the consequences of not meeting this requirement. 


If the Date, Time, or Location of an event are changed, you MUST notify SOFC at sofcprogramming@duke.edu.


SOFC and DSG will not be forced into funding an event based on timing or other contracts that are involved. PLEASE PLAN YOUR EVENTS WELL IN ADVANCE. 

 

If your event needs to be registered due to space, size or other reasons please do so before sending in your funding application.



Food Guidelines

SOFC will only fund food for undergraduate students. 
SOFC will fund pizza at a rate of $2.50 / person. 
For all events where dinner is the central purpose of the event, SOFC will fund $7 / person. An explanation must be given at the hearing for why dinner is the central purpose of the event. 
For all events where lunch is the central purpose of the event, SOFC will fund $5 / person. An explanation must be given at the hearing for why lunch is the central purpose of the event. 
For all events where dinner is supplementary to the purpose of the event, SOFC will fund $5 / person. 
For all events where lunch is supplementary to the purpose of the event, SOFC will fund $3 / person. 
SOFC will fund events involving snacks / refreshments at a rate of $2 / person. 


Suggested Donations Guidelines

All programs that are funded by SOFC must state that the event is free on flyers, advertising, and during ticket distribution (‘Donations Welcome’ can be stated in addition to but not in replacement of free)
Suggested donations cannot be asked for at point of sale/distribution; must be asked for at event only
Complaints about heckling may be reported to SOFC and funding may be revoked for future events